Terms & Conditions

Sponsorship and Exhibition Space 

Terms and conditions regarding sponsorship and exhibition space

Definitions

1.1 In these terms and conditions, the following terms have the following meanings:

• “Company” The employer of the Delegate as named on the booking form
• “Sponsor” The employer of the Sponsor as named on the agreement/invoice
• “Exhibitor” The employer of the Exhibitor as named on the invoice
• “Delegate” is Any person who attends Manchester Digital events
• “Event” All Manchester Digital events
• “Organiser” Manchester Digital
• “Package” The facilities and opportunities offered during the Event

Law and Jurisdiction

2.1 These terms and conditions shall be governed by and construed in accordance with UK law and any disputes resulting from an interpretation of these terms and conditions shall be settled by a UK court.

Applications to attend an Event

3.1 Applications to attend an Event must be made via the Manchester Digital website and online registration page via EventBrite or via personal invitation with a Manchester Digital representative. No alterations to these terms and conditions can be accepted without the written consent of the Organiser.

Cost

4.1 The event will include all the facilities more specifically set out in the booking.

4.2 The Delegate will be charged and will pay any supplier directly during the Event for all goods and services not included in the delegate or sponsorship package.

4.3 Travel and hotel accommodation are not included in the booking. The organiser will not accept invoices or charges relating to delegate's travel, accommodation and other expenses.

Contract and Termination

5.1 On the acceptance of the official sponsorship agreement form or online booking by the Organiser, a contract relating to the Event will exist between the Organiser and the Company. In case of non-payment of any sum due from the Company, whether legally demanded or not, or of the breach, or non-observance, by the Company or the Delegate of any of these terms and conditions, or any regulations to be observed by the Company or the Delegate, the Organiser shall have right to terminate the contract and to refuse passage to the Delegate or attendance to the Event by the Delegate without prejudice to the right to recover all sums payable by the Company and all other claims against it, and any loss or damage sustained by the Organiser.

Withdrawal or Cancellation by Company Delegate and substitution policy

6.1 Any notification of withdrawal or cancellation by the Company and/or Delegate must be in writing and sent to the Organiser. Cancellation will be deemed to have occurred when written notification has been received by the Organiser.

6.2 The withdrawal of sponsorship/stands causes the organiser's loss of earnings and therefore, we do not issue refunds once payment has been made.

6.3 If a cancellation is received in writing more than 30 days before the event, the delegate can request a full credit note for a future event organised by Manchester Digital or 50% of their payment.

6.4 Cancellations received 30 days or less from the 1st day of the event will be liable for the full fee.

6.5 The Organiser reserves the right to alter or cancel the Event without notice (including substitution, alternation or cancellation of the event program, speakers, topics, dates and location) The Organiser is not responsible for any loss or damage as a result of an alteration of an event.

6.7 If the Organiser cancels an event, payments received at the cancellation date will be credited towards attendance at a future event or in the event of postponement towards the rescheduled date. All credit notes remain valid for twelve months unless otherwise agreed.

6.7 Manchester Digital reserves the right to refuse admission or to eject delegates in circumstances deemed reasonable (for example, due to concerns regarding health and safety, security, or environmental concerns), and may on occasion conduct security searches and or health checks to ensure the safety of delegates. Delegates may also be refused entry or ejected from the event on account of exhibiting anti-social behaviour or declining to be searched or health checked. No refunds will be offered to delegates who are refused entry or who are ejected in these circumstances.

6.8 If either Government restrictions, or Manchester Digital’s own health & safety assessment, mean that the event cannot go ahead as a physical event on the dates planned, we will transfer the event into a virtual format. The platform we work with allows for the same features and benefits to be enjoyed in the virtual world as the physical world, from the safety and comfort of your own home. Should this eventuality come to pass, your ticket will be automatically transferred to the virtual event.

Payment terms

7.1 Full payment is due upon receipt of invoice.

7.2 Delegates will not have rights to attend the Event until payment is made in full and will not be allowed to attend any other sessions or social functions at Manchester Digital events

7.3 All payments will be issued with a receipt and the delegate is liable to pay any necessary taxes and service fees where applicable.

7.4 Once a delegate booking is complete, no future promotional offers can be used in conjunction with the original booking, as and where applicable.

7.5 This clause does not invalidate the delegate's obligation under clause 6.

Postponement, abandonment or speaker cancellation

8.1 To the fullest extent permitted by law the Company shall not have any claim against the Organiser in respect of any loss or damage consequent upon the failure for whatever reason to hold any part of the Event or of the venue at which the Event is scheduled to take place becoming wholly or partially unavailable for the holding of the Event.

If by rearrangement or postponement of the period of the Event, or by substitution of another venue for the holding of the Event, or any other reasonable manner, the Event can take place, the contract between the Organiser and the Company shall remain in force.

8.2 If the Organiser has to alter the content or timing of the Event Programme or the identity of any speakers, for any reason whatsoever; the organiser is not liable to refund delegate fees or pay for additional costs incurred by delegates attending the event.

Insurance

9.1 The Organiser is not responsible for the safety of any property of the Company or Delegate, or for its loss, damage or destruction or for any loss or damage sustained by the Company or the Delegate, in each case for any reason whatsoever. No responsibility can be accepted by the Organisers for any consequences arising from postponement or abandonment of the Event. The Company should take out its own insurance to cover all liabilities and risks as well as non-attendance by the delegate for whatever reason.

Fire Precautions

10.1 The Company and the Delegate must comply with any reasonable instructions given by the venue or any other authority regarding fire precautions.

Information and Copyright

11.1 Information supplied by the Organiser in relation to any event is accurate to the best of their knowledge and belief, but shall not constitute any warranty or representation by the Organiser and any inaccuracy or mistake in such information or omission from it shall not entitle the Company to cancel its booking.

11.2 Unless stated otherwise, all information and data relating to the Event, which is supplied by the Organiser to the Delegate, is for use by that Delegate only, is the copyright of the Organiser and cannot be passed on to any third party for any purpose.

Exclusion

12.1 The Organisers reserve the right to exclude or remove from the Event any person whose presence, in the opinion of the Organisers, is or is likely to be undesirable or may put the safety and wellbeing of the other delegates or staff at risk.

Please also see the event Covid Policy.

Company Statement

Our platforms are dedicated to providing a 'safe place' for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We do not tolerate harassment of any members of our platforms and participants in our virtual and live events in any form. Sexual language and imagery is not appropriate for any business community or fesival, including talks, workshops, Twitter and other online media. Members and festival participants violating these rules may be sanctioned or expelled from the platform or conference without a refund at the discretion of Manchester Digital.

At Manchester Digital we are an inclusive community. All members, attendees of our virtual and live events, speakers, sponsors and volunteers are required to agree with the following. In being part of our community you should always conduct yourself professionally. Be kind, respectful, inclusive to all members. Therefore we ask you to respect everyone’s privacy.

Nobody should ever feel excluded based on their race, gender, gender identity, or gender expression, age, sexual orientation, religion, disability or medical condition.

Should anyone violate our code of conduct or anything noted above, Manchester Digital will immediately – and permanently – remove you as a member of our community or a participant in our virtual/live events. We operate a zero tolerance policy.

By signing up to any Event, including sponsorship or exhibition, you consent and agree to this statement and understand that any behaviour or action that contradicts this statement will result in my removal.

Manchester Digital is the voice of Greater Manchester’s tech and digital sector.

Our community is made up of a wide range of businesses and we work closely with them to create the optimum environment for sector-wide success.

We are independently funded through membership and we represent the entire ecosystem with a wide range of business types, models, sizes and capabilities making up our community.